Project Coordinator

# of Openings
Benihana National Corp
Benihana National Corp.


Benihana seeks a detail oriented and collaborative solution-seeking Project Coordinator to join the Project Management team. The Project Coordinator will take from beginning to end ownership of project administration, site development material coordination, budget reporting, vendor purchase orders, goods receipts and invoice procedures. 


  • Assists Project Managers in the preparation, review and administration of RFPs, responses, contracts and purchase orders relating to construction projects.
  • Works closely with the permit expeditors, project managers, design team and consultants to monitor and expedite the development process.
  • Responsible for maintaining and updating the project management/development tracking tool, ProjectMates
  • Manage new vendor setup process.
  • Validate invoice accuracy and obtain approval from Project Managers to ensure timely payments.
  • Maintain and organize the uploading of vendor PO’s and invoices to ProjectMates.
  • Create/obtain asset numbers for approved development projects and maintain an accessible list on internal systems.
  • Handle vendor inquiries and work to resolve issues relating to PO’s and invoices, escalating disputes as necessary.
  • Reconcile vendor statements/aging reports, invoices and payments. Work closely with vendors and internal business partners to resolve discrepancies.
  • Manage check requests for vendors, suppliers, consultants, city permits, etc.
  • Ensure all project related costs have been booked in the correct period.
  • Facilitates and actively participates in team meetings or conference calls.
  • Works with the Director of Construction to develop, publishes and maintains project management reports, specifically milestones and actual vs. budget expense trends throughout the construction process.
  • Ensures that site files are organized, maintained and updated.
  • Reviews, reconciles and processes all draw requests, invoices, and contract change orders.
  • Other duties as assigned.



Excellent verbal and written communication skills. Team oriented and self-starter, familiar with supporting both local and remote team members. Demonstrated proficiency in the use of and application of project management software, preferably ProjectMates. Ability to effectively plan, organize multiple initiatives and meet deadlines while maintaining a high level of quality. Microsoft Suite computer skills required. (Word, Excel, PowerPoint, etc.).



Bachelor’s degree in Construction Management, Architecture, Engineering or a related field preferred.  Minimum of four (4) years experience in restaurant retail construction. Equivalent combination of education and experience may also be considered.




To perform the job successfully, an individual should demonstrate the following competencies:


  • Business Acumen - Employs analytical, critical thinking, and problem solving skills; plans and efficiently organizes work, appropriately seeks, manages, integrates and interprets data. Able to prioritize work and make sound decisions using available data. Exercises good judgment and is committed to excellence and operational integrity.           


  • Collaboration & Customer Relationships - Understands the value of diverse talents and perspectives and encourages diversity of thought and ideas. Is always professional when dealing with internal and external customers.  Works through differences and finds a productive common ground with others to achieve mutually beneficial results. Has a strong sense of customer service.


  • Functional Expertise - Achieves success through a comprehensive knowledge of industry and business as it relates to position.  Applies creative solutions resulting in internal and external customer satisfaction.  Demonstrates initiative and is accountable for own actions and decisions. 


  • Communication Skills - Has good verbal and written skills; is effective when communicating with peers and superiors as well as with customers and others outside the company. Expresses opinions and ideas concisely. Encourages two-way communication.

Supervisory Responsibilities:



Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.


Travel Requirements:



Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally sedentary in nature, exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects, including human body. Walking and standing but may be required, up to 15% of the time. 


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




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